Advertising Terms & Conditions

For NJ Municipalities Print and Email Advertising

The following terms and conditions are deemed to be a part of and incorporated in this agreement between the New Jersey State League of Municipalities (NJLM) and the advertiser and/or advertising agency. By signing this agreement you agree to our contract terms and conditions; including our stipulation below regarding the scheduling of events in Atlantic City during NJLM’s Annual Conference.


Copy shall be furnished prior to all published deadlines, and if no new copy is forthcoming, the ad department may reprint the last ad published. We understand that the Editor and/or the Advertising Manager have the right to approve any copy submitted for publication and, in the event that it is detrimental to NJLM membership or is misleading, the ad will be refused. NJLM also reserves the right to reject advertising from advertisers of questionable credit or trade standing. Advertising which simulates editorial content will be plainly marked “Paid Advertisement”. We will not be held responsible for any ad copies emailed to our office and not received due to an email or address error; please call to verify that all copies have been received before the copy closing date. When a new copy is received after a published deadline, placement in that particular month’s issue is not guaranteed, and due to time constraints in such situations, we cannot guarantee perfect print reproduction. Proofing copies will not be sent unless requested. With the exception of a paid cover position, we cannot guarantee placement on a particular magazine page or within a particular section. All author’s corrections on advertising copy shall be billed as an additional charge to the advertiser or their agency. Cost of return or forwarding by mail or parcel post of copy, proofs or artwork supplied will be re-billed to the advertiser or their agency, and will only be done upon request.  


All payments are due no later than 30 days after the date of invoice. Should NJLM encounter collection problems with your company or client, we reserve the right to reexamine or terminate your contract immediately. In such circumstances, you will receive a due warning from us that your account must be paid in full before any action is taken. If and when a contract is downsized or terminated, you will receive written notice from our Advertising Department. If you have several invoices in arrears, any future payments will be applied to the oldest outstanding invoice first. One tearsheet and invoice will be sent to an advertiser’s billing contact only (as indicated on their current contract). Contracts may be canceled at the short rate any time prior to the closing date of a scheduled insertion; however, advertisers will be required to pay the difference in rate for all insertions already published. No cancellation will be accepted after the closing date.

Email Advertising

The fee will be included in the first invoice, is non-refundable and is not subject to short-rate or rebate for early cancellation. Should a League email sent to the listserv(s) contain an editorial conflict with the content of an ad, and as a result, NJLM is not able to schedule four ads in one calendar month, an ad may be scheduled to run during the course of the following calendar month.


If, as, and when new rates are announced, current advertisers will be protected at their contracted rates for the period of their contract. Advertisers will be short-rated if, within a 12-month period from the date of their first insertion, they have had less than the number of insertions upon which their billings have been based. Advertisers will be rebated if, within the 12-month period from the date of their first insertion, they have run a sufficient number of insertions to warrant a lower rate per insertion. Rate Card #25 is effective July 1, 2022. 

Commissions and Cash Discounts

An agency commission of 15% gross billing is allowed to recognized advertising agencies on space, color, and position provided the account is paid within 30 days of the invoice date by check. Business Directory ads and in-house agencies are not subject to receiving the agency commission. A prepayment discount of 2% gross billing on space, color and position is allowed for payment received within 10 days of the invoice date by check. Business Directory ads are not subject to receiving the prepayment discount. The aforementioned commission and prepayment discount are not permitted on all other charges, such as special handling, production and mechanical charges. Invoices that remain open after 30 days of the invoice date will be considered past due.

Checking Copy

Each advertiser will receive a complimentary checking copy of the magazine for the issue that their advertisement is placed.  Advertisers with three or more insertions on one contract will receive a one-year complimentary subscription (otherwise referred to as the checking copy mentioned in the previous sentence, not in addition to) to NJ Municipalities, and one complimentary copy of the Municipal Directory in March. 

NJLM Annual Conference

It is also agreed that the advertiser and/or client will not schedule any breakfasts, brunches, luncheons, cocktail receptions or business functions between the hours of 8:30am and 5:00pm during NJLM’s Annual Conference, held in Atlantic City each November, so as not to compete with regularly scheduled workshops and educational meetings planned by NJLM.

The New Jersey State League of Municipalities reserves the right to waive any provision of this contract. The waiver of any particular provision shall not constitute a waiver of any other provision or of the whole contract. Requests for waivers shall be considered and the granting of any requested waiver shall not constitute a waiver of any other identical or similar provision in this or any other contract.