Health and Safety Guidelines: Exhibitors
The NJ League of Municipalities, in collaboration with the Atlantic City Convention Center, is developing a comprehensive plan to include guidance from the CDC (Centers for Disease Control and Prevention) and the NJ Department of Health to create a safe and healthy environment to host the 2020 NJLM Annual Conference. It is our expectation that by November the State will permit important gatherings of government officials like the Annual League Conference.
The well-being of all participants is essential and we are reevaluating every aspect of the in-person conference in order to implement the necessary guidelines and procedures to establish a safe environment.
As an exhibitor, you are an important part of the conference and the League values your health and safety. It is essential that you are able to educate and connect with the delegates in a productive and safe manner.
As such, the following protocols have been implemented and will be updated and revised according to the current guidelines. This list is not exhaustive and will include more details as they become available:
- We will require all conference delegates, registrants, exhibitors, speakers, employees, and contractors to wear face coverings
- The registration areas will be redesigned to minimize crowding and implement social distancing
- All official housing properties and the shuttle bus service have new protocols and cleaning procedures
- A detailed traffic flow plan for all areas of the convention center to minimize crowds and capacity control
- The Convention Center has updated their already high standards for cleanliness across the center, with an increased focus on specialized and innovative cleaning and disinfecting methods and with the introduction of a highly visible “CLEAN TEAM”.
- A greater emphasis will be placed on high touch points and high traffic areas such as elevators and escalators, handrails, tables, handles, and restrooms.
- All aisles have been expanded to 20’ to accommodate physical distancing and manage the traffic flow
- Designated entry and exit points to monitor and manage capacity levels in the exhibit hall
- Hand sanitizer stations placed throughout the exhibit hall
- Signage and floor decals to direct delegates to follow traffic flow
- Exploring options to expand move-in and move-out times to minimize crowding
Exhibitor responsibilities for a healthy conference
- Design your exhibit booth with 6’ social distancing requirements in mind
- Each conference participant is allotted 28 sq. ft. so there cannot be more than 3 people per 10’x10’ space (including exhibitor staff) – staff schedules should be planned accordingly
- Order all badges, furnishings, utilities, etc. in advance to avoid onsite lines and higher costs
- All staff must wear face coverings for the duration of the conference
This list will be updated as new guidelines are created. More detailed information will also be included in subsequent Exhibitor Newsletter emails and mailed documents.
If you have any questions or concerns, please contact Kristin Lawrence, Director of Exhibition and Sponsorships at email@example.com.
Created: July 15, 2020