Exhibitor housing for the 2019 NJLM Annual Conference is open! The following methods (online or via the form) are available to secure a room reservation through AC Central Reservations - these are the only ways to be included in the League housing blocks. Reservations cannot be made in the official League housing blocks if you call the hotel directly or book through any other search engine.
Online: Click the link below to make reservations directly through AC Central Reservations:
Online Reservations: 2019 Exhibitor Housing for the NJLM Annual Conference
Download the Exhibitor Housing Form (PDF) and email, fax or mail:
Email: Scan form to firstname.lastname@example.org
Fax: 609-383-8616 (Sends directly to AC Central Reservations)
Mail: AC Central Reservations/NJLM Annual Conference
859 Ocean Avenue #1316 Ocean City, NJ 08226
Note: To avoid confirmation delays, open spam filters to receive email from email@example.com
Housing Scam Warning
AC Central Reservations is the ONLY official housing company of the NJLM Annual Conference and WILL NOT contact you unsolicited.
The League has contracted with the properties listed on the Housing Form to secure discounted rooms for attendees of the NJLM Annual Conference and for AC Central Reservations to manage the room blocks. Each year exhibitors are contacted unsolicited from sham housing companies (“pirates” and “poachers”) in an attempt to reserve fraudulent rooms. These third-party companies research exhibitor lists and then use deceptive tactics to try and trick exhibitors into booking with their company. They may misrepresent themselves as part of the conference by using the event name, logo, language, etc.
If you receive a phone call or email from any company soliciting housing, be assured that they are NOT affiliated with the League and are NOT authorized by the League to contact exhibitors. Do not reply to any of these requests. There is no guarantee that a room reservation will be made or that your credit card information is secure. All official League correspondence will be sent directly from the League via the email newsletter, direct email, direct mail or a phone call from League staff.
Benefits of reserving your room with AC Central Reservations:
- All participating hotels ensure attendees are adequately accommodated and all standards are met.
- The League uses the booking lists to distribute important conference information, relay any housing changes, arrange shuttle bus accommodations, and other critical functions.
- You will receive a direct email acknowledgement of your reservation
- Assured that you are working with a reputable company and your credit card information is secure
Please contact the League directly if you have any questions or concerns.
Kristin Lawrence, Director of Exhibition and Sponsorships 609-695-3481 x125 firstname.lastname@example.org
Exhibitor Housing Deadlines:
June 1 - Housing Opens
October 11 - Deadline to use the housing form
October 18 - Deadline to book housing online
Cancellations: See Cancellation Dates on page 2 of the form.
Exhibitor Housing FAQ
When do exhibitors get acknowledgement of hotel reservations?
A Booking Acknowledgement is emailed automatically to the contact when a reservation is booked online. Reservations made via the paper form will normally receive an acknowledgement 3-7 days after receipt.
An acknowledgement can also be faxed if requested on the form. The processors will normally use email as a first preference. If you would like acknowledgement via fax please send your housing request via the paper form.
When are credit cards processed?
Each hotel has specific policies on credit cards. Here are some general guidelines:
- Hotels that do not pre charge cards (only hold card as guarantee): Tropicana, Resorts, Courtyard by Marriott, Claridge, Ocean Resort Casino
- Hotels that charge one night to the card as advanced deposit: Borgata (starting in mid-July) and Hard Rock Casino
- Hotels making full charge in advance, after receiving another form they send to the guest: Bally’s and Caesars
- Additional special charge policies - Sheraton will charge for full stay on/around October 12
What is the procedure to change/add/cancel a room after receiving an acknowledgement?
After receiving an acknowledgment, any changes (see date limitations below) should be emailed to Service@ACRooms.com or faxed to 609-383-8616. Call-in-changes are not done. The request must be in writing as above so it can be audited and confirmed. Acknowledgement of changes should be received by the guest in 3-5 business days.
When should Exhibitors contact the hotel directly to make changes?
Before 10/11 use the procedure above for all changes – the hotel will not have any information on your reservation before this date. Between 10/11 and 11/11 contact the hotel directly. After the posted dates on page 2 of the form there are no refunds for cancellations, but you can contact the hotel to add rooms or modify the type of room.
If you have further housing questions, please contact AC Central Reservations at 800-643-0044.